For Employees who work 37.5 hour weeks, annual leave may carry forward from one fiscal year to the next at the following rates:
| YEARS OF SERVICE | MAXIMUM TO CARRY FORWARD |
|---|
| 0-5 years | 35 working days; 262.50 hours |
|---|
| 6-14 years | 35 working days; 262.50 hours |
|---|
| 15 years or more | 40 working days; 300 hours |
|---|
For Employees who work 40 hour weeks, annual leave may carry forward from one fiscal year to the next at the following rates:
| YEARS OF SERVICE | MAXIMUM TO CARRY FORWARD |
|---|
| 0-5 years | 35 working days; 280 hours |
|---|
| 6-14 years | 35 working days; 280 hours |
|---|
| 15 years or more | 40 working days; 320 hours |
|---|
Leave in excess of the above maximum amounts shall be converted to sick leave at the end of the fiscal year.
RELATED PROCEDURES:
A. Scheduling/Utilization of Vacation Leave
- Exempt employees (paid monthly) - Vacation leave is earned on the 15th calendar day of each month. Employees who are hired on or before the 15th shall receive an accrual for that month. Employees who terminate employment prior to the 15th shall not accrue vacation leave for that month. Employees who are in an unpaid leave of absence status as of the 15th do not earn vacation leave for that month. For purposes of this policy, a leave of absence is defined as an unpaid period lasting 15 or more working days and inclusive of the 15th.
- Nonexempt employees (paid bi-weekly) - Vacation leave is earned on the 8th and the 23rd of the each month. Vacation leave is accrued based on the employee's actual hours worked, years of service and paid status. Accrual rates will be based on no more than 80 hours per pay period.
- Available vacation leave shall be taken only after it has been accrued and in increments of no less than .25 hours when approved.
- Employees on vacation leave who become ill or injured while on vacation may substitute sick leave during the period of temporary disability upon providing written certification of a physician. The employee shall be responsible for obtaining the physician's certification and requesting the substituted time through the supervisor by the end of the pay period in which the absence occurred. The employee shall make any necessary corrections on his/her time sheet/absence record and obtain appropriate signatures in order to complete substitution of make any necessary corrections on their timesheet/absence record in the current payroll system.
- Employees are charged with vacation leave only for days which they would otherwise work and receive pay. Should a University holiday be observed on one of the employee's regularly scheduled workdays while he/she is on vacation, he/she will not be charged vacation leave for the holiday.
- Employees who transfer or otherwise change from one University department to another shall retain his/her accrued vacation leave in the new department.