NUMBER: 60.2

POLICY TITLE: Vacation Leave

APPROVED BY: Kentucky State University Board of Regents (December 3, 2020)

EFFECTIVE DATE: March 1, 2021

REVISED FROM: March 26, 2013

Annual periods of time away from the workplace contribute to the health and well-being of all employees. This policy provides for paid time away from work.

Vacation leave accrual begins upon hire and is available for use after the employee successfully completes his/her ninety (90) days probationary period. Vacation leave with pay is earned by all regular full-time employees. (Note: Although generally recognized as “faculty”, twelve (12) month academic department heads earn vacation leave due to the respective administrative appointments; leave is not earned by academic department heads whose appointments are for periods of less than twelve months.)

Vacation leave may be used for vacations, personal business, or for any other personal reason. Leave may only be taken at times agreed upon by the employee and his/her supervisor/department head and must be approved in advance. Vacation leave may be denied, when in the opinion of the supervisor/department head, the employee's absence would unduly affect the efficient functioning of the unit. The approval of vacation leave may not be arbitrarily withheld or withheld without justifiable cause. A supervisor/department head may specify that vacation leave only be taken based on departmental needs and schedules.

The responsibility for administering this policy is delegated to each department supervisor/department head based on departmental records and determinations complying with the requirements of this policy.

Leave time should be approved by the employee's supervisor and reported through ADP Workforce NOW.

Eligible full-time employees receive annual leave as a university work benefit. Part-time and temporary employees do not accrue annual leave. Employee's length of service will determine the amount of annual leave earned in a fiscal year.