KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

POLICY TITLE: Transcript Request Policy

VOLUME, SECTION & NUMBER: 1.2.22

ENTITIES AFFECTED: Current Students Past Students

ADMINISTRATIVE AUTHORITY: Division of Academic Affairs Office of the Registrar

APPROVED BY: Kentucky State University Board of Regents

EFFECTIVE DATE: December 18, 2023

REVISED FROM: Previous Version of Policy

All outstanding obligations—whether financial, academic, or administrative—that are owed to Kentucky State University must be cleared before a transcript request.

In accordance with the Federal Family Education Rights & Privacy Act (FERPA) of 1974, as amended, student records cannot be released without students' prior written consent.

Pursuant to the Principles of Accreditation of the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), the University is charged with protecting the security, confidentiality, and integrity of its students' records and must maintain security measures to protect and store such data. The security and confidentiality of student records are critical to the integrity of the institution. Standard 12.5 of the Principles of Accreditation recognizes the University's responsibility to oversee the release and use of all student records and institutional data containing personally identifiable information. This responsibility encompasses four (4) key aspects: (1) security, (2) confidentiality, (3) integrity, and (4) data protection and backup.