• Even if funding is approved, funds may be withheld if reporting or other requirements imposed by the City Council are not met.
  • Priority will be given to those events and entities based on their ability to generate overnight visitors to Balch Springs. Events can prove this potential to generate overnight visitors by:
  • Historic information on the number of room nights used during previous years of the same events;
  • Current information on the size of a room block that has been reserved at area hotels to accommodate anticipated overnight guests attending the event requesting hotel tax funds;
  • Historical information on the number of guests at hotel or other lodging facilities that attended the funded event; and/or
  • Examples of marketing of the programs and activities that are likely to generate encourage overnight visitors to local lodging properties.
  • The Tourism Advisory Committee and the City Council shall encourage all event organizers to patronize Balch Springs businesses for food, supplies, materials, printing, and other procurement.
  • The Committee’s decision on funding shall be final.

Section 9. Post-Event Requirements.

  • The entity agrees to submit a final report no later than 45 days of conclusion of a funded event/project, the Applicant shall submit to the City a follow-up financial report titled City of Balch Springs Follow-Up Report for Events funded by Hotel Occupancy Tax Funds. The Final report must include the following:
  • Copies of all invoices, receipts, cancelled checks or bank statements for the activity, program or event;
  • Profit/loss statement for the activity, program or event;
  • Copies of advertisements and other promotional activity related to the activity, program or event.
  • Pictures of event
  • Hotel survey report regarding the number of hotel room nights consumed for those attending the activity, program or event if possible.
  • Persons receiving funds for ongoing historic or other projects must submit to the City every six months a written report containing the specific progress of each segment of the project and an update on completion dates for unfinished or remaining segments.
  • The City reserves the right to periodically evaluate an event or project.