Even if funding is approved, funds may be withheld if reporting or other requirements imposed by the City Council are not met.

Priority will be given to those events and entities based on their ability to generate overnight visitors to Balch Springs. Events can prove this potential to generate overnight visitors by:

Historic information on the number of room nights used during previous years of the same events;

Current information on the size of a room block that has been reserved at area hotels to accommodate anticipated overnight guests attending the event requesting hotel tax funds;

Historical information on the number of guests at hotel or other lodging facilities that attended the funded event; and/or

Examples of marketing of the programs and activities that are likely to generate encourage overnight visitors to local lodging properties.

The Tourism Advisory Committee and the City Council shall encourage all event organizers to patronize Balch Springs businesses for food, supplies, materials, printing, and other procurement.

The Committee’s decision on funding shall be final.

The entity agrees to submit a final report no later than 45 days of conclusion of a funded event/project, the Applicant shall submit to the City a follow-up financial report titled City of Balch Springs Follow-Up Report for Events funded by Hotel Occupancy Tax Funds. The Final report must include the following:

Copies of all invoices, receipts, cancelled checks or bank statements for the activity, program or event;

Profit/loss statement for the activity, program or event;

Copies of advertisements and other promotional activity related to the activity, program or event.

Pictures of event

Hotel survey report regarding the number of hotel room nights consumed for those attending the activity, program or event if possible.

Persons receiving funds for ongoing historic or other projects must submit to the City every six months a written report containing the specific progress of each segment of the project and an update on completion dates for unfinished or remaining segments.

The City reserves the right to periodically evaluate an event or project.