• Priority shall be given to applicants that are non-profit organizations, being either 501(c) (3) or similarly organized and incorporated associations devoted to purposes that benefit the community and the public. However, businesses, commercial, and private entities may apply for a grant of HOT funds for a project or purpose that is clearly eligible under state law and which is consistent with the policy of this Resolution.
  • The following application procedures will apply:
  • A complete package that includes Exhibit "A," the City of Balch Springs Grant Application for Hotel Occupancy Tax Funds shall be made available online or contacting the City of Balch Springs Economic Development or Tourism Department, 13503 Alexander Road, Balch Springs, TX 75181.
  • Applications must be completely filled out with all required documentation attached and submitted in accordance to the provisions in the application for HOT funds; however, funding of the event will be subject to the availability of funds.
  • Historical project, activity or program application(s) for funding must include an itemized list of cost estimates.
  • Supplemental Information Required with Application: Along with the application, applicants must submit the following:
  • Proposed Marketing Plan for Funded Event
  • Schedule of Activities or Events Relating to the Funded Project
  • W-9 form with application (if applicable).
  • Applications for “historical restoration” projects/activities/programs must include (A) documentation supporting the historical importance, (B) an outline of overall project cost, (C) a schedule of project segments and final completion date(s) and (D) if applicable or available, detailed engineering, architectural or designer plans.
  • Applicants shall be required to attend a TAC Meeting and if required a City Council meeting and/or workshop in order to answer questions and to discuss the event. Applicants will be given five minutes to make a formal presentation.
  • Applicants will be notified by the City in writing of the decision regarding their funding requests and shall be furnished a copy of the Tourist Advisory Committee Form attached hereto as Exhibit "B."
  • The maximum amount to be considered per application is $2,500. Requests over $2,500 may be considered by the City Council.
  • No funds will be released more than forty-five (45) days prior to the event/project for applicants approved for funding per established guidelines.