• I.Recommend, in consultation with Senate Officers, staff appointments for University-wide and community advisory boards; and
• J.Organize and deliver all files, correspondences, and instructions to his or her successor prior to the first meeting of the new Senate.

Section 5: Duties of the Vice President

The duties of the Vice President shall be:

• A.Preside at meetings in the absence of the Senate President;
• B.Assume the President's chair in the event a vacancy occurs in the office of Senate President;
• C.Represent the Senate when so designated either by the Senate President or by the Senate;
• D.Perform other duties as may be requested by the Senate President or by the Senate; and
• E.Organize and deliver all files, correspondences, and instructions to his or her successor prior to the first meeting of the new Senate.

Section 6: Duties of the Secretary

The duties of the Secretary shall be:

• A.To keep and record accurate minutes of Senate meetings and distribute them to members, all staff, and administrators;
• B.Maintain an archive of meetings, correspondence and actions, and provide copies of approved minutes to the office of the Senate President, the University President, and to Blazer Library for public review;
• C.Preside at meeting in the absence of the Senate President and Vice President;
• D.Issue notices of special meetings called by the Senate President;
• E.Distribute the agenda to Senate members and administrators no less than five working days prior to the next regularly scheduled meeting;
• F.Maintain and update the Senate webpage on KSU's website;
• G.Maintain accurate attendance and voting records of all members;
• H.Coordinate all Senate mailings to constituents;
• I.Maintain a schedule of meeting places of the Senate; and
• J.Organize and deliver all files, correspondences, and instructions to his or her successor prior to the first meeting of the new Senate.

Section 7: Duties of the Treasurer

The duties of the Treasurer shall be:

• A.Maintain accurate budgetary records;
• B.Prepare a monthly treasurer's report and present a report at each regularly scheduled meeting;
• C.Prepare an annual budget for the Senate with the assistance of the Senate President and Executive Committee;
• D.Assist the Secretary with duties as needed;