KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

Donated leave requests will be reviewed by the OHR on a first come first serve basis. The leave recipient will be notified within ten (10) working days after the completed request is received that:

• the request has been approved; and
• the date the employee may begin drawing leave from the pool; and
• if the employee has entered the status of leave without pay, the approved shared leave may be substituted retroactively to cover the period of leave without pay.
• Or the request has been denied along with the reason for the denial

CONFIDENTIALITY:

Any medical information provided in conjunction with shared leave requests will remain confidential and will only be shared on a strict need to know basis directly related solely to shared sick leave program administration. Additionally, potential leave recipients, their representatives, or departmental constituent members may not reveal any health information or medical condition as part of their application for shared leave as such communications may violate HIPAA, GINA and other privacy guidelines.

MEMBERSHIP TERMINATION:

An employee may withdraw from the pool at any time by sending a written request to the Office of Human Resources. Any leave contributed to the pool prior to withdrawal shall be forfeited.

ALL POLICIES ARE SUBJECT TO AMMENDMENT.