KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

  • Participation eligibility shall cease upon employment termination (including retirement). Separating employees may not donate any additional unused sick leave hours to the pool at the time of separation.
  • No employee shall be denied program participation if he/she meets the established participation criteria. However, funding limitations (e.g., grant funding) may impact eligibility and participation.
  • Participating in the program is voluntary.
  • Employees may not request the names of recipients nor the amount of time utilized from the respective donated time.
  • Unused donated time will be forfeited after three (3) fiscal years.
  • KSU may exercise flexibility related to this policy in rare and exceptional circumstances, including, but not limited to pandemic emergencies.

If adopted, the program shall be subject to an annual review and continuation confirmation. This program should be administered in conjunction and accordance with all other related KSU leave policies and stipulations.

ELIGIBILITY FOR BENEFIT:

In order to receive Shared Leave, the employee must:

  • be a member of the leave program, and
  • have completed the ninety (90) day probationary period of employment, and
  • provide certification of a serious health condition from a licensed physician, and
  • have exhausted all sick and annual leave (or provide credible medical evidence that he or she will exhaust all sick and annual leave before the medical condition is resolved).

LEAVE DONATION:

Employees will be given the opportunity to donate a specified number of sick leave hours (in 7.5 or 8 hour increments up to a maximum of eighty (80) sick leave hours per enrollment period) from the employees' respective sick leave accounts to the shared leave pool by completing an Enrollment Form. A member must have a minimum of ten (10) sick leave hours (75 or 80 hours) remaining after donation. An employee must enroll in the program during the annual benefits open enrollment period and again in January, if necessary. The donated leave will be transferred to the shared leave pool at that time.

REQUESTING SHARED LEAVE:

An eligible employee may request shared leave by submitting the Request Form and a completed Physician's Certification Form to the shared sick leave program administrator. If the employee is incapable of making application on his or her own behalf, a personal representative, having documented power of attorney for the employee, may complete the written application on behalf of the employee.

A potential leave recipient may request up to 30 days of Shared Leave at one time or over the course of fiscal year.

APPROVAL PROCESS:

ALL POLICIES ARE SUBJECT TO AMMENDMENT.