KENTUCKY STATE UNIVERSITY
KENTUCKY STATE UNIVERSITY
POLICIES AND PROCEDURES
RELATED PROCEDURES:
Definitions:
These definitions apply to the terms as used in this policy:
- Employee: Any KSU employee who accrues annual or sick leave as a benefit of his/her employment.
- Immediate Family Member: Defined in KSU Family and Medical Leave policy
- Leave Donor: An employee that makes a voluntary, written request for the irrevocable transfer of sick leave to the shared leave pool. Once leave has been transferred to the leave pool, it may not be used by the donor for any other benefit purposes.
- Leave Recipient: Current KSU employee who has successfully completed the ninety (90) day probationary employment period and who has been approved to receive sick leave from the pool. The recipient may use Shared Leave for any qualifying purpose, which meets the Family and Medical Leave Act (FMLA) definition of a serious health condition. Shared Leave may be used for the employee or the care of an employee's immediate family member, which requires an employee's absence from duty for a period of time longer than the amount of sick and annual leave available to the employee.
- Physician: A health care professional licensed by his/her respective state.
- Shared Leave Pool: Accumulated sick leave donated by employees for use in accordance with the program.
- Serious Health Condition: Defined in KSU Family and Medical Leave policy.
OVERVIEW:
The following provisions shall apply:
- Only employees who receive regular benefits and have completed the required KSU probationary period shall be eligible to enroll in the Shared Leave Program.
- An employee must enroll in the program during the annual benefits open enrollment period and again in January, if necessary due to the depletion of the leave pool as defined below.
- An employee who has been employed for less than one year is required to donate a minimum of 1 day (7.5 or 8 hours) to become a pool member. An employee who has been employed for more than one year is required to donate a minimum of three (3) days (22.5 or 24 hours) to become a leave pool member. A member must have a minimum of ten (10) sick leave hours (75 or 80 hours) remaining after donation at the time of enrollment.
- Any unused shared sick leave not used by a recipient for a qualifying illness or injury will be forfeited to the shared leave pool.
- Should the shared leave pool reserve drop to less than 120 hours, the pool will be considered depleted. At that time, an institution may initiate a special open enrollment period to accept additional program participants. Should the pool be depleted a second time in a given calendar year, no further requests for shared leave will be accepted.
- Each grant of sick leave days shall be limited to a maximum of thirty (30) consecutively scheduled working days (equivalent to 225 hours for employees regularly scheduled to work 7.5 hours per day, or equivalent to 240 hours for employees regularly scheduled to work 8.0 hours or more each day) for each illness or injury. The total sick leave granted from the shared leave pool to any one member shall not exceed 30 days for any one illness, or recurring illness, or injury.