If changes to a policy are deemed necessary, the policy shall be revised or repealed.
Substantive policy revisions may arise by necessity or as a result of the regular three-year review. Substantive revisions must follow the procedures set forth in the “Creation and Approval” subsection of this Policy on Policies.
Non-substantive revisions to a policy do not require any review beyond the department or division of the original sponsoring administrator. Non-substantive changes include, but are not limited to, grammar or spelling corrections; technical revisions; updated names of employees, departments, or offices; or re-organized policy sections.
If a policy is identified as no longer relevant or necessary, the policy may be repealed using the same procedures set forth in the “Creation and Approval” subsection of this Policy on Policies.
Under extenuating circumstances, a policy sponsor may request that an interim policy be established when a new policy is required within a time period much shorter than the period normally required to complete the procedures set forth in the “Creation and Approval” subsection of this Policy on Policies. Extenuating circumstances include external compliance deadlines and issues relating to the potential safety or wellbeing of the University community. An interim policy may also be established when a policy is quickly needed to facilitate orderly and efficient University operations.
The sponsoring administrator, or his or her designee, may draft a policy and seek approval from the President on an interim basis after review by the General Counsel.
Interim policies must expire no later than six (6) months from the President's approval, and they must include an expiration date under the "Effective Date" section.
An interim policy will terminate on its expiration date without additional action. Alternatively, it may be extended for an additional six (6) months upon approval by the President, or it may be replaced by a Board-approved policy. If an interim policy has not received negative feedback from at least two (2) University divisions or departments within thirty (30) days of its effective date, the policy may be sent directly to the Board of Regents for approval at any time before its expiration date. However, if the interim policy has received negative feedback from at least two (2) University divisions or departments within that time period, the policy must be vetted through the “Creation and Approval” subsection of this Policy on Policies before it can be submitted to the Board of Regents for approval. Feedback on any policy should be sent to the KSU email address of the Policies Committee’s chair.