The sponsoring administrator, or his or her designee, is responsible for authoring a draft and circulating said draft throughout his or her respective unit for feedback, as appropriate. This process should include a consultation with colleagues and bodies (e.g., the Student Government Association, Faculty Senate, Staff Senate, etc.) whose perspectives are relevant to the proposed policy's substance and to the constituencies the proposed policy will affect. This engagement process should be interactive and iterative, with the sponsoring administrator, or his or her designee, circulating new policy drafts that incorporate the suggestions received.

Sponsored draft policies that have completed the initial review process shall then be submitted to the University's Policies Committee ("Committee") for review. The members of the Committee shall be selected by the President, and the Committee's membership must provide representation for each of the University's department and divisions.

The Committee will work with the sponsor to confirm the need for the new policy or procedures—or the revisions to an existing policy or set of procedures—and the appropriate categorization for the policy or procedures. The categories are as follows:

University Policy: An institution-wide policy that is tied directly to the legal compliance of the University.

Academic Policy: A policy applying specifically to the University's academic matters that requires the approval of the Faculty Senate and the Provost before it may be submitted to the Committee.

Administrative Procedures: Institution-wide operational guidelines that require approval only from the President and the General Counsel.

Once it has been reviewed and approved by the Committee, a proposed policy or set of procedures shall be submitted to the General Counsel for legal review to ensure best practice and compliance with applicable laws, regulations, and existing policies.

If approved by the General Counsel, the proposed policy or set of procedures shall be forwarded to the President, who may:

• Submit the proposed policy or set of procedures to the President's Cabinet for advisement and input;
• Submit the proposed policy or set of procedures to other stakeholders for feedback;
• Refuse to recommend the proposed policy or revisions to a policy to the Board of Regents;
• Refuse to approve the proposed set of procedures or revisions to procedures;
• Recommend approval of the proposed policy and submit the policy to the Board of Regents for adoption;
• Approve the set of procedures; or
• Take any other actions he or she deems appropriate.

Once a policy or set of procedures is formally adopted, it shall be posted on the University's policy webpage and all other appropriate University webpages.

Periodic Review of Policies

Policies shall be reviewed at least once every three years by the department or division of the original sponsoring administrator. Policies shall be reviewed for the following: