accordance with the University's established guidelines for donor recognition. However, such recognition shall be separate from any benefits or preferences related to the donated funds and shall not exceed the recognition received by non-employee donors.

The University shall provide faculty and staff members with information and resources, such as IRS guidelines and University policies, to ensure compliance with applicable regulations and ethical practices when making donations. However, the University will not provide tax advice to any donor. Donors are advised to consult their own tax professionals prior to tendering a donation to the University.

Prior to making any deposit, the Office of Institutional Advancement must enter all applicable information into the donor database. The Office must enter accurate and detailed information regarding the source, amount, and any supporting documentation, as applicable, concerning each employee donation.

The deposit must be verified and signed by the authorized personnel delegated by the President, or designee, per established policies. No employee outside of the Office of Institutional Advancement shall directly deposit funds at the Foundation or the University.

Per state retention guidelines and regulations, and for future reference and auditing purposes, the Office of Institutional Advancement must retain copies of any deposit, supporting documentation, and any other related records for all donations, including those made by University employees.

Cash: All cash deposits shall be securely packaged, counted, and reconciled in accordance with the University's cash handling policies and procedures. Cash should be placed in an unsealed envelope. Prior to sealing, the person charged with depositing the funds must count the money in the presence of the donor and another employee, and the second employee must seal the envelope. The donor and second employee must sign and date the envelope.

Note: Sealed envelopes will not be accepted from any donor. Any sealed envelope must be opened by the person charged with deposing the funds and counted in the presence of the donor and at least one other University employee, then resealed using the above procedures.

Checks: All checks received as part of a deposit made payable to the Foundation shall be endorsed with the official Foundation endorsement stamp (completed by the Foundation and not the University). Checks should be restricted for deposit only to the Foundation's designated bank account. Checks made payable to the University will be deposited at the Bursar's Office by the Office of Institutional Advancement in accordance with all established University policies and procedures.

Electronic Transfers: For electronic transfers or other non-cash deposits, the Office of Institutional Advancement shall ensure proper documentation and reconciliation of the deposited funds. Employees making electronic transfers shall immediately notify the Office of Institutional Advancement for confirmation and tax receipts.