KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

online courses through consistency – appearance, order, and terminology. The syllabus must comply with relevant departmental policies and procedures.

Revisions to the syllabus in online courses must be coordinated with the course SME. Suppose an instructor notes an error or outdated information. In that case, they should notify their faculty mentor to propose a revision to the course syllabus and coordinate any further actions with the appropriate SME. The SMEs will notify the Office of Online Education of their intent to change a syllabus. In most cases, a course development shell will be created. Then, after the changes in the development shell are approved, they are transferred to the primary course shell to be reflected in the course copy.

Course Copy

In coordination with the Office of the Registrar, the Office of Online Education will determine the number of online sections needed to accommodate student enrollment for each course offering. The Office of Online Education will assign sections to online faculty based on their requested online load and their capacity for online load. Once the course sections are assigned, online faculty will be notified of their course load assignments and the anticipated online course copy schedule.

In general, course copy will begin four (4) weeks before the start of the subterm and will continue until enrollment for the subterm has closed. Due to this course copy timeline, Subject Matter Experts should know the deadlines for primary course shell changes. The Office of Online Education will give each online faculty member access to the assigned online course sections in the LMS two (2) weeks before the start of the subterm. This gives faculty time to report any issues that need to be fixed in the course before students gain access. Students will gain access five (5) days before the start of the subterm.

Content Management Procedures & Deadlines

1. 1. Curriculum Planning: The Office of Online Education manages the Course Development Plan with the Provost/Vice President for Academic Affairs, third-party content development vendors, and the Online Advisory Committee. Since course development and redevelopment must coordinate with KYSU Online academic programs and curriculum planning, these procedures often relate to a Curriculum Proposal Form 1 (for new course proposals) or Form 2 (for course change proposals).

2. Content Managers Engaged:

• a.New Course Developments will involve the Office of Online Education collaborating with the departments and faculty to identify a SME for the course. This might include contracting with an outside Instructional Designer (ID) to support the SME's work. Sometimes, the SME and ID will participate in training or orientation before starting development work.
• a.Course Redevelopments are usually completed by a SME who has already been overseeing the course. The Office of Online Education will determine whether an Instructional Designer will assist with the redevelopment. Sometimes, the SME and ID will participate in training or orientation before the start of the redevelopment work.
• b.Course Changes do not require the Office of Online Education to engage a SME since the SME's ongoing duties involve managing and changing the course content as needed.

ALL POLICIES ARE SUBJECT TO AMMENDMENT