The University recognizes that actual or potential conflicts of interest may occur in the normal conduct of research and other activities. A conflict of interest can also arise if an employee’s professional judgment is or may appear to be influenced by personal interests. It is essential that potential conflicts be disclosed and reviewed by the University. The President shall provide a Conflict of Interest and Commitment Form and Annual Certification of Compliance for this purpose that should be completed by May 1 of each year by each faculty member and returned to the Provost’s Office. This form should be completed by all staff by July 1 of each year and returned to the appropriate Vice President or Cabinet level administrator. After disclosure, the University can make an informed judgment about a particular activity and require appropriate oversight, limitations, or prohibitions in accord with this policy. It is important to remember that each relationship is different, and many factors often will need to be considered to determine whether a conflict of interest exists.

Members of the University community must exhibit personal integrity, honesty and responsibility in all actions. Official position or office shall not be used to obtain financial gain or benefits for oneself or members of one's family or business associates. Any action that creates the appearance of impropriety should be avoided. Purchases and contracts shall not be made with an employee of the Kentucky State University for any item of supply, equipment, or service, nor may an employee have any interest, directly or indirectly, in any purchase made by Kentucky State University. An indirect interest may be defined as a real or perceived use of a University position or office with respect to a purchase or contract, leading to financial or other benefits to the individual or a member of his or her family. An indirect interest includes situations where a business owned or controlled by a family member does business with the University area where the employee is assigned. The procurement conflict of interest provisions of KRS 45A.340 apply to all members of the University community. The President shall provide for annual certification through the Conflict of Interest and Commitment Form and Annual Certificate of Compliance.

University members’ decisions and actions should be based on the best interest of the University. No member should accept any type of reward, monetary or non-monetary, if there is an explicit or implicit assumption that influence has been exchanged for the favor. When no favor is asked for or gained, gifts of nominal value or moderate acts of hospitality, such as meals, in relation to one’s position with the University may be accepted. The President shall provide for disclosure and approval of such gifts and hospitality. The following guidelines should be observed: