• i.i. Disposition of Employee Benefits: All employee benefits are automatically cancelled on the employee's effective date of separation. Disposition of benefit plans for employees separating are as follows:
• Group Medical Insurance: Health care benefits terminate on the day of employment separation. (U.S. expatriates will receive an opportunity for continuation in conjunction with U.S. ERISA Law).
• Educational Assistance: Reimbursements will not be made to an employee participating in the Educational Assistance Plan who has separated or announced an intent to separate from the University and if paid in total shall be reclaimed pro-rata.
• ii.ii. Computer Security: The Information Department Technology initiates the appropriate discontinuance of computer security clearance codes.

2. Retention of University Property: As soon as it is known that an employee will leave KSU, the department head of the affected department will take appropriate steps to prevent the removal of KSU properties to which the terminating employee has access.

• i.The department head or appropriate designee will arrange to monitor the removal from KSU premises of personal effects of the terminating employee in order to retain all KSU properties, including equipment, furniture and fixtures, supplies, policy manuals, organization manuals, and all business documents, papers, and files, to which the terminating employee has access.
• ii.The department head or a representative from OHR will collect all KSU-authorized cards (medical insurance, car sticker), as well as the employee's identification card. All such items shall be forwarded to Human Resources Services.
• iii.Upon receipt of the aforementioned items, OHR will arrange the required cancellation of all ID.

3. References and Recommendations: All requests for letters of recommendation or employment references required by employees about to separate from employment or who have previously separated from employment with the University will be governed as follows:

• i.All such requests will be responded to by OHR. Any such requests received in other areas shall be forwarded to OHR for handling.
• ii.Information verified and/or provided in response to such requests will be limited to the following:
• iii.Verbal Requests: Employment date; job title and department (verification

Update: March 26, 2013