All full time openings are posted within the University concurrent with advertisements for outside candidates.

When a new or vacant position becomes available, the supervisor may choose to consider the current members of his or her staff for promotion. If no current staff member has the necessary skills or other competencies required for the promotion or qualified staff members are not interested in the job, or the supervisor desires to consider other candidates, the supervisor may consider external applicants.

Job Vacancy Announcements are posted on the bulletin board in each department and on the Vacancies-at-KSU Electronic Bulletin Board on KSU's in-house e-mail network.

Employees who meet the minimum requirements, have completed the introductory period successfully in their current position, have been in their current position for six (6) months, and are in good standing in their current positions can apply for jobs in the same or higher grade than their current position by submitting an application form if one is not currently on file or an updated resume. The application forms are available in OHR and on the Human Resource Intranet/Internet web pages.

A Job Vacancy Announcement will remain posted until the job is filled unless otherwise cancelled by the initiating department.

Human Resources screens all internal applications for minimum qualifications. If there is a test for the position, Human Resources schedules only qualified applicants for the test. All applicants meeting the minimum qualifications are referred to the requesting department head. Candidates not meeting the minimum requirements stated in the job advertisement are automatically disqualified.

After reviewing qualifications, work records, and test scores, if any, the hiring manager or supervisor contacts the OHR to begin scheduling interviews for the applicants he or she believes are the best candidates. The job is offered to the applicant that the hiring manager selects or determines is the best qualified, based on consideration of all factors. Administrators/Managers reserve the right to consider outside applicants for any position, but are encouraged to promote an internal applicant who meets the minimum qualifications.

Any internal applicant who is not selected for a position can request a meeting with the hiring supervisor or OHR to discuss the decision and identify what they need to do to improve their chances for promotion in the future. Any internal applicant that requests such a meeting should do so with the understanding that the request will not change or influence the ultimate hiring decision.

Internal employees who are successful applicants must give at least a two week notice to their current department before a date of transfer. The department from which an employee is being transferred must submit a completed Performance Evaluation concerning the employee and submit it to OHR in advance of the transfer date. OHR shall place it in the employee's personnel file and forward it to the employee's new supervisor.

In cases where the new job responsibilities are significantly different as determined by OHR, the successful applicant must serve a ninety (90) day Introductory Period in the new position.