Ensure that new employees receive important information about KSU and the department in which they will be working so that they have the best chance to be successful in their new role with the University.
All new employees must attend an orientation to the University. The Department of Human Resources regularly conducts orientation sessions from 9:00-11:30 a.m. the first and third Monday of each month for new staff, which include a comprehensive introduction to University policies, practices and benefits. The orientation is a two-step process. The first step occurs with the OHR and the second step occurs with the supervisor in the employee's department. Each new member of the staff visits the Human Resources office in order to complete all required employment forms. It will be necessary to provide a social security number, address, phone number, emergency contact person, etc. In accordance with federal law, each new University employee must provide proof of legal right to work within three days (72 hours) of the first day of employment. For a citizen of the United States, this would typically be a passport or both a driver's license and an original Social Security card; for a lawful permanent resident, this would typically be an Alien Registration Receipt Card containing a photograph. A full list of other acceptable documents is available from Human Resources.
New employees recruited as full time staff are required to attend the New Employee Orientation Program conducted by OHR. The employee's supervisor will discuss specific department work rules, show the employee the work area introducing him or her to key people or co-workers, review the introductory performance report and any safety regulations. In addition, it is the responsibility of the supervisor to introduce, orient and integrate the new employee.
The new employee must report to OHR within the first three days of work to complete paperwork. An Orientation Checklist will be used by both OHR and the department supervisor as a tool to ensure that the process flows smoothly and all of the important information is covered.
Each session begins with an overview of University policies and a discussion of various benefit plans and other payroll deduction options. Employees will sign for and receive an employee handbook.
The department supervisor covers the following information:
Describe the employee's job duties, responsibilities and how they relate to the work of the group or department;
Outline the standards of work, attendance and conduct expected of the employee;
Explain the regular administrative procedures of the department or group, such as hours of work, lunch hours, reporting absences, parking, etc.