Exempt employees should immediately contact OHR with any questions concerning their salary pay so that inadvertent errors can be corrected.

4. Supplemental Pay

Supplemental pay is given to employees in designated positions and/or for work during periods of time or in circumstances other than those considered normal.

For exempt employees, additional compensation (special assignment or overload) can be requested but must be approved in writing by the immediate supervisor and appropriate Vice-President.

Special Assignment/Overload Criteria:

  1. Assignment is outside the organizational unit in which the employee is regularly assigned and separate from normal work hours.
  2. Assignment is beyond the scope of regular duties and separate from normal work hours.
  3. Assignment is to teach a University course and separate from normal work hours.
  4. Assignment is to teach a University course but special and infrequent nature making it unreasonable to hire a temp employee.

NOTE: No special assignment/overload can be taken without prior written approval from the Provost or appropriate VP and OHR. Written approval for Supplemental Pay must be obtained before initiation of the special assignment/overload in order to receive additional compensation.

C. PROCEDURES FOR DETERMINING FLSA STATUS

  1. A department, upon establishing a new position or modifying an existing position, will contact OHR and collaborate with OHR representatives in completing a FLSA test to classify the job as exempt or non-exempt as part of KSU's job requisition process. This step is critical as it assists KSU in determining whether or not a position is subject to the FLSA overtime provisions. For this reason, FLSA determination must be made before a proposed position is approved and advertised.
  2. OHR reviews all requests for FLSA reclassification. OHR also reviews a position when the weekly working hours or job descriptions for that position are modified. Human Resources will determine if it is necessary to complete another FLSA Exempt/Non-Exempt test.
  3. At orientation Human Resource representatives will inform new hires of their:

Job Description.

Employment classification;

  • Eligibility under KSU's employee benefit plans; and
  • Overtime eligibility

Such information also is communicated to employees on their acceptance of a new

Update: March 26, 2013