outside investigative agencies to conduct credit or background checks related to the job on individuals. OHR will approve applicants for further consideration upon satisfactory completion of the background check. In conducting such checks, KSU maintains the strict confidentiality of all reports and records related to such investigations.
- c.c. No one may begin employment at Kentucky State University until a criminal background check has been completed and reviewed by OHR.
7. Employment Offers
- a.Once the best-qualified candidate for the position is identified, the Department Head and OHR agree on the starting salary that will be offered to the individual. No offers, either oral or written, are made to candidates unless approved by the President. Once approved OHR will contact the candidate to make an oral offer, which, if accepted, is followed by a written offer of employment. Both the oral and written offers of employment are conditional offers inasmuch as they are contingent on KSU's verification of reference information, approval by the President, approval by the Board of Regents (if necessary), as well as completion of any background check. OHR is responsible for completing a Personnel Action Form and ensures that all approvals are obtained before the employee begins work.
- b.If the originating department decides to rescind an offer, OHR will immediately be notified.
- c.No final action will be taken to hire an applicant without OHR approval and obtaining final approval of the requisition. Under no circumstances will an employee commence employment before a Personnel Action Form has been reviewed and approved by all appropriate administrators.
8. Notification of Unsuccessful Candidates
- a.a. Once the best-qualified candidate for the position has accepted an employment offer, the department is responsible for providing a list of candidates interviewed to OHR. OHR is also responsible for notifying interviewed candidates that they are no longer being considered for the position. In some cases, OHR and the Department Head can agree that the Department Head will exercise this notification responsibility. OHR is responsible for compiling and maintaining all legally required documentation relating to KSU's efforts to fill the open position.
20.1 EMPLOYEE CLASSIFICATION
INTRODUCTION
Employees are classified in order for KSU to determine how they are treated for purposes of overtime calculation and eligibility for benefits. OHR works in conjunction with the hiring department in order to properly classify employees when they are hired by KSU.