The student requesting transfer of credits must complete and submit the Graduate Studies Transfer Credits Form to the Graduate Program Coordinator in the academic department. Certain courses submitted for transfer may not be considered equivalent to specified program requirements even if course titles are the same. Therefore, the appropriate course syllabi and official copies of transcripts must be submitted and evaluated before any transfer credit request can be approved. The request for transfer credit must be approved by the Graduate Program Coordinator, the Chair of the Department for the program, and by the Director of Graduate Studies. The completed Graduate Studies Transfer Credits Form must be accompanied by a letter or an email from the Graduate Program Coordinator addressed to the Director of Graduate Studies. The letter must provide an academic justification (e.g., similar course content coverage and credit hours) for allowing the transfer credit for each course. Information received about courses accepted for transfer credits will then be coded on the Student Information Systems (Banner).
If the request for transfer credit is approved, the Director of Graduate Studies notifies by email the student, the Program Coordinator, the Vice President for Academic Affairs, and the Registrar. The Registrar then indicates the courses and credit hours accepted as transferred on the student's transcript. If the transfer credit request is denied, the student and the appropriate University officials are also sent email notification along with explanation.
In certain situations, a student may apply to declare academic bankruptcy. In such cases, the student's academic record for the term(s) specified will be stricken. The bankruptcy policy is subject to the following:
Only a student who has been readmitted to Kentucky State University after an interruption of two or more years is eligible to declare academic bankruptcy.
The student must file a written petition for academic bankruptcy to the Graduate Appeals Review Committee presenting a strong case for supporting the approval of the petition. Reasons for the request (i.e., financial problems, illness, or personal problems) should be cited.
The student’s entire academic record (all courses) for the stipulated period will have a notation of the bankruptcy action appearing on the transcript.
A student who was on suspension at the time of last attendance and is granted academic bankruptcy and re-admitted to the University will be placed on probation.
If a student is suspended after having been granted a petition for academic
bankruptcy, he/she will be dismissed from the University.
A student cannot declare academic bankruptcy more than once.
In graduate programs that require comprehensive examinations, the exams are designed, administered and scored by the graduate faculty of the student’s academic