Processing Incoming Mail and Electronic Payments Responsible position(s):

  • Position(s)

Required documents and access:

  • Incoming mail
  • Reporting access to online payment processors

Frequency and timing:

  • Daily

Steps:

  • Open mail and list checks with two individuals present to confirm amounts received by mail.
  • Restrictively endorse checks.
  • Download online payment activity.
  • Sort and summarize student and non-student payments for posting.
  • Provide checks and online payment reports to cashiers to post cash receipts.

Posting Cash Receipts Payments

Responsible position(s):

  • Cashiers
  • Bursar
  • Accountant

Required documents and access:

  • Banner
  • Check lists
  • Electronic payment processor reports
  • Transax
  • SwipeSimple
  • CashNet

Frequency and timing:

  • Daily by 3:00 pm to ensure that they are reviewed, approved, and deposited before the end of business

Steps:

• Cashier:

  • Obtain checks, check lists, and online payment summary reports.
  • Close web cashier session(s) from the prior business day(s).
  • Obtain daily reports of online transactions to be posted manually.