Kentucky State University Business Policies and Procedures Manual
Processing Incoming Mail and Electronic Payments Responsible position(s):
Position(s)
Required documents and access:
Incoming mail
Reporting access to online payment processors
Frequency and timing:
Daily
Steps:
Open mail and list checks with two individuals present to confirm amounts received by mail.
Restrictively endorse checks.
Download online payment activity.
Sort and summarize student and non-student payments for posting.
Provide checks and online payment reports to cashiers to post cash receipts.
Posting Cash Receipts Payments
Responsible position(s):
Cashiers
Bursar
Accountant
Required documents and access:
Banner
Check lists
Electronic payment processor reports
Transax
SwipeSimple
CashNet
Frequency and timing:
Daily by 3:00 pm to ensure that they are reviewed, approved, and deposited before the end of business
Steps:
• Cashier:
Obtain checks, check lists, and online payment summary reports.
Close web cashier session(s) from the prior business day(s).
Obtain daily reports of online transactions to be posted manually.