Grants Management

Policy

The University maintains compliance with federal and state statutes, regulations, and requirements in the application and administration of grants to support activities related to the mission.

The grants cycle encompasses responsibilities among various departments including the Office of Sponsored Programs, university departments, as well as finance and administration. The purpose of the policy is to outline the roles, responsibilities, and communications between these departments to ensure efficiency, effectiveness, accuracy, and accountability in our financial reporting to grantors.

The grants management process is ongoing at the University throughout the fiscal year. Although these business procedures do not include steps for grant submission, which is managed by the Office of Sponsored Programs, finance and administration should work with the Office of Sponsored Programs and grantees in the proposal and submission to address budgetary considerations such as total costs, matching requirements, indirect cost rates, fringe benefit rates, etc.

Procedures

Grant Submission

This process is managed by the Office of Sponsored Programs rather than by Finance and Administration; however, coordination of effort is critical in ensuring post-award compliance for grants.

Responsible position(s):

• Grantee program manager
• Office of Sponsored Programs
• Grants Manager/Controller/Budget Office

Required documents and access:

• Grant proposal approval form

Frequency and timing:

• Monthly, review of grant opportunities

Steps:

• Identify grant opportunity
• Initiate grant proposal
• Conduct risk assessment
• oTotal cost
• oΟ Matching
• oStaffing
• oDuplication of services