Journal vouchers cleanup

FFADTGP Fixed Asset Dtag Processing Page

Delete O-tags on non-capital items and reclassify expenses to non-capital expense accounts.

FFAFDEL Fixed Asset Master Delete Page

Filter for O-tags to be deleted.

Check to Mark for Delete, Save.

FGAJVCD Journal Voucher Entry

Credit capital expense account and debit non-capital expense account.

Communicate back to all responsible parties, requesters and approvers, to:

Define the requirements of a capital expense.

Explain why the expense was not capital, and

Provide the appropriate account that should have been charged.

Capitalize O-tags.

FFPOEXT Fixed Asset Orig. Tag Extract in update mode

Run a report of capitalized O-tags ready for physical tagging.

Physically tag assets by affixing the asset with a numbered and barcoded identification sticker.

Capture asset details including a description, asset type, make/model/serial numbers, physical tag number and barcode number, date placed in service, condition, location, custodian.

Send all details for vehicles acquisition to CFO's office to be added to insurance.

Convert O-tags to Permanent Tags (P-tags).

Calculate the total acquisition cost from the invoice(s) for the asset.

Assign the useful life and depreciation method (based on asset type).

Add details collected in the tagging process to the asset.

FFAMAST Fixed Asset Master Maintenance

Asset Tag: O-tag number

Action: Convert to permanent tag, GO

Permanent Tag: enter number from physical tag placed on asset

Asset Description: Update to clearly identify the asset. Utilize general descriptions with make or model descriptions for additional clarity, e.g., Zero-turn Mower - Kubota Z231, Passenger Van – 2023 Chevy Express, etc.

Asset Type:

LA - Land

LI - Land Improvement

BU - Building

BI – Building Improvement

LE – Leasehold Improvement