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Bank access
Frequency and timing:
As needed
Steps:
AP Manager:
Accountants void the original check from the Positive Pay file at the bank. This effectively stops the check from being cashed at the bank. Additional steps may be taken to issue a stop payment request with the bank for a fee.
Void and reissue the check in the accounting system. This will open the invoice again to be picked up in the next check/ACH run.
FAACHKS
Check Number: as indicated for void
Bank: 56-Accounts Payable
NEXT BLOCK – verify the information for the check to be voided
NEXT BLOCK
Check the box to reestablish the invoice for payment
Complete
Void the check in Evisions Intellicheck.
Choose Void Check option
Enter check number (excluding leading zeros)
NEXT
■ Highlight the check number and click VOID
■ FINISH
Provides report of check voids to accountant to void in the bank.
Select void check register summary
Enter date of voided check NEXT
Forward report to accountants
If it is determined that the university does not owe money for an invoice that has been processed in the accounting system and the check has not been issued or has been issued but not yet cashed by the vendor, the check and invoice may be voided.
Accounts Payable Manager
Accountant
Required documents and access:
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