Enter Direct Pay Request for invoices with no PO. These items have not been pre-approved. Completing the Direct Pay Request invoice will route the document for approval like purchase requisitions and general travel encumbrances.

Submit to the AP Manager for review.

Sequence Number: generally, 1 verify against invoice address

■ Discount Code: defaults from vendor record

Check Vendor: DO NOT ENTER

Payment Due: today

Bank: 56-Accounts payable

Vendor Invoice:

NEXT BLOCK

Index scanned travel voucher, receipts, and travel authorization into BDM, same as for PO invoices.

FAAINVE Invoice/Credit Memo

Document: NEXT

■ Invoice Type: Direct Pay

Vendor: search and select > GO

■ Invoice Date: as shown on vendor invoice

■ Transaction Date: today or prior month end for appropriate cutoff

Address Code: generally BU Business or BI Billing

■ Sequence Number: generally, 1 verify against invoice address

■ Discount Code: defaults from vendor record

Payment Due: enter term date

Bank: 56-Accounts payable

Vendor Invoice: enter the number exactly as it appears on the vendor invoice to avoid duplicate invoice payments

NEXT BLOCK

Enter a commodity description. NEXT BLOCK

■ Invoice Accounting Distribution: enter FOAP and amount

Chart of accounts: default to 1

Year: default to current FY based on transaction date

Bank: defaults from document

Amount: approved Accounting

Write the system assigned invoice number on document that will be routed for approvals.

Index scanned invoice into BDM, same as for PO invoices.