Unfamiliar vendors

Indications of employee-vendor relationships – same address, similar name, known relationship

Round invoice amounts just below approval thresholds

Vague item descriptions or lack of itemization

Check-mailing addresses different from vendor address on file or requests to pick up check

Rush requests

Enter PO invoices into the accounting system from approved invoices with all appropriate documentation attached.

FAAINVE Invoice/Credit Memo

Document: NEXT

■ Invoice Type: Regular – enter the PO number > GO

■ Invoice Date: as shown on vendor invoice

■ Transaction Date: today, or prior month end for appropriate cutoff

Payment Due:

Bank: 56-Accounts payable

NEXT BLOCK

Select PO Items > Check Invoice All or add line items as appropriate for the items invoiced. Save.

NEXT BLOCK

■ Receipt Required: defaults from PO. (Changing to from Yes to No requires override authority on FOMPROF).

Index scanned invoice into Banner Document Management (BDM).

Click ADD at the top of FAAINVE form to access BDM.

■ Invoice information auto-populates from FAAINVE into BDM index.

Upload scanned document.

■ Add annotations on the documents to highlight any processing notes.

Save.

Return to FAAINVE to Complete.

Print out and BOLDLY indicate on a paper copy of the invoices any special processing like attachments to be mailed with check.

Discard paper invoice copy for shredding.

Enter employee reimbursements on Travel Vouchers from approved travel authorization (general encumbrances) on Direct Pay Request forms.

The travel office reviews each voucher for compliance and obtains any necessary post-approvals (see Travel Reimbursement section).

FAAINVE Invoice/Credit Memo

Document: NEXT

■ Invoice Type: Direct Pay > GO

Vendor: search and select > GO

■ Invoice Date

■ Transaction Date: today or prior month end for appropriate cutoff

Address Code: generally, BU Business or BI Billing