Purchasing Travel Office verifies that all required information is complete and accurate, and that the:
VP/Provost approves non-grant funded purchases >$1k up to $5K. Recommend eliminating VP/Provost level, increase Director/Dean to $5K
President and CPE approve all purchases from any funding source over $5K. The President must also approve travel authorizations in any amount that are:
Travel as reasonable and necessary,
■ Complies with travel policy,
FOAP is appropriate:
Supporting documentation is attached for:
Transportation – airfare, rental car, personal vehicle mileage with map
Lodging
Registration fees
Estimates for per diem and other expenses
List of participants, if applicable
Budget is available; NSF flagged requisitions should be rejected and resubmitted with a date after budget transfer is completed or an alternate FOAP is provided.
Less than 21 days in advance of travel dates, or
International, or
Board of Regents travel.
Purchasing, as CPE approver designee, identifies all purchases over $5K that require CPE approval and routes a separate form via DocuSign for approval.
CPE approves DocuSign with all attachments and returns to Purchasing.
Purchasing approves on behalf of CPE.
The University may prepay various travel and related expenses. Any expenses paid out of pocket by employees may be reimbursed only at the conclusion of travel. The University is not obligated to reimburse any employee travel expenses for which the traveler did not obtain an approved Travel Authorization.
Responsible position(s):
Purchasing Travel Office
DocuSign Travel request form – domestic, international, or athletics
Daily, as needed