All travel must be authorized 21 days in advance of departure or 45 days in advance for international travel. Travelers must submit a Travel Authorization form to obtain approval before making travel arrangements. Any travel or related expenses incurred prior to authorization may not be reimbursable to the employee.
Traveler
Approvers
Purchasing Travel Office
Travel Request Form – domestic, international, or athletics
Daily, as needed
The traveler submits a Travel Authorization (TA) form through DocuSign at least 21 days in advance, 45 days for international, of scheduled travel with documentation attached to support the cost of travel.
Transportation – airfare, rental car, personal vehicle mileage with map
Lodging – hotel information with block rates, if applicable
Registration fees – payment form with appropriate selections checked
Per diem – for days/times in travel status
Other expenses – parking, baggage, ground transportation, etc.
List of participants, if traveling with a group of students
Route Travel Authorization for approvals. Approvers must be entered by the traveler on the form – Department Head, Vice President, Business Office, Grants (if required).
Financial manager provides budgetary approval before the request leaves department level:
Grant Pls, financial managers of restricted funds, if applicable, approve that the travel has their budgetary approval. No further financial approval is required up to $5,000.
Directors or Deans, financial managers of non-grant funds, approve that the travel has their budgetary approval. No further financial approval is required up to $1,000.
Grant accounting or other compliance officer, if applicable, verifies that the travel is allowable from the restricted funding source. Budget availability is already checked by Purchasing with NSF.