Purchasing logs the return of the card with appropriate receipts.
Coding Procurement Card Charges
Responsible position(s):
Purchasing
Required documents and access:
Credit card system
Daily, completed for all transaction in the billing cycle before the 10th of the next month for month-end closing
Steps:
Code the expenses in the credit cards system from the information provided on the receipts.
Scan receipts and attach to transaction in credit card system.
Route transactions for approvals.
Review the credit card transaction activity to ensure that all transactions for the month have been coded, approved, and receipts are attached before activity is uploaded to accounting.
Purchasing Month-End Closing
Responsible position(s):
Purchasing Director
Required documents and access:
Month-End Closing Checklist
Banner
Credit card systems
Monthly, on or before the 10^{th}, following the checklist
Steps:
Clear all requisitions and purchase orders from approval queues.
Resolve all incomplete requisitions and purchase orders.
Identify all open requisitions that are completed but have not been converted to purchase orders yet.
FOAUAPP
FGRIDDOC
FPROPNR