A gift to the University made by an organization on behalf of an individual or other donor will be hard credited to the entity distributing the gift to the University. Soft credit may be recorded to the individual directing such gifts to the University for recognition purposes only.

Requirements for Recording and Modifying Gifts and Pledges

To record a gift, the actual gift must be in hand. For purposes of this policy, only hard (gifts made by the donor), as opposed to soft (gifts made on behalf of the donor), pledges and gifts are being considered.

Pledges may be recorded in gift records by the Office of Institutional Advancement:

• a.When obtained through an authorized phone calling program and submitted to the gift processor;
• b.When instructed in writing by the donor and the gift processor has a copy of the pledge document or executed fund agreement; or
• c.When the donor makes a verbal commitment to a member of the Advancement staff who confirms his/her understanding of the pledge in writing, with confirmation from the donor. Gift records must have a copy of this correspondence. Memos to “file” in internal memoranda to gift records are not sufficient.

Pledges made by individuals may not be paid by organizations such as family foundations, community foundations, family or closely held corporations or other donor-directed funds.

An existing pledge or payment should be modified only when the gift processor receives written documentation from the donor. Donors hold the right to alter the payment schedule of a pledge; any such alterations to the payment schedule shall be communicated to KSU in a timely fashion.

Pledge payment schedules that are longer than five years in length require the approval of the Vice President for Advancement.

Pledge Write-offs

If deemed appropriate by Advancement, a donor’s pledge may be terminated. If requested, an entire pledge balance, or the remaining portion of a pledge, may be written off. Such requests may originate either with the donor or an Advancement team member.