committee.
d. A letter of recommendation by the Dean for the candidate evaluating the candidate’s teaching, research/creative activity, and professional service with supporting rationale.
The Chairperson will obtain a letter of evaluation and recommendation from each appropriate member of the faculty and add these letters to the applicant's dossier. For promotion evaluations, the faculty members must hold a higher academic rank in the academic unit than the faculty member being evaluated. For tenure evaluations, the faculty members must all be tenured in the academic unit. The letters should address the candidate's qualifications in the areas of teaching, research/creative activity, and professional service with supporting rationale. If an appropriate faculty member refuses to furnish a letter of evaluation and recommendation, this fact should be documented and included in the dossier.
After the dossier leaves the academic unit, no information shall be added to the dossier other than that required by the review procedures.
Also included in the dossier shall be a checklist of all enclosed items. This checklist must be signed by the candidate and Chairperson to affirm that both have reviewed all materials contained in the dossier. See Section 2.7.3.1.1, above, for placement in the dossier.
Upon request, the candidate may review his or her dossier prior to the final tenure review. All recommendations made as a part of the tenure process will be copied to the candidate. Names of peer reviewers will be withheld. The candidate will have five working days to respond to the recommendation and submit that response to the next level of review for consideration.
Dossiers assembled by faculty for tenure and/or promotion will be returned to those faculty members once the promotion/tenure process has been completed and the tenure/promotion approved and once the confidential recommendations of the unit tenure and promotion committee, Dean, Provost/Vice President for Academic Affairs and University Tenure and promotion Committee have been removed and archived in the Library. The University has the right to retain a copy of the dossiers of those who are denied either tenure or promotion. Faculty members who have their dossiers returned are required to archive their dossiers in their division/school offices for a period of seven years. Faculty members who resign or retire before the seven-year period are required to archive their dossiers in their division/school offices for the remainder of the seven-year period. (Board 3/5/04)
2-26