The time spent on sick leaves, maternity leaves, disability leaves, and military leaves will not be considered as part of the service or probationary period.
A faculty member may initiate the promotion and/or tenure process by submitting to the Chairperson a formal dossier including documented justifications for promotion and/or tenure. In the situation where the Chairperson is the candidate for promotion or tenure being considered, the Dean fulfills the role of Chairperson in this matter and all others related to promotion and tenure.
A faculty member may formally withdraw an application for Promotion and/or Early Tenure upon written notification to the Provost/Vice President for Academic Affairs, as long as such letter is received before the scheduled date for the University Tenure and Promotion Committee to receive the applicant’s dossier. After receipt of the written notification, the applicant’s dossier will be returned to the withdrawing candidate after all confidential letters of recommendations have been removed. (Board 3/5/04) Once the applicant’s dossier has been forwarded to the University Tenure and Promotion Committee, the applicant may not withdraw the application. Tenure applications which are filed at the end of the probationary period may not be withdrawn.
A basic format for the promotion and/or tenure dossier is provided below. A common format for presenting the supporting information may help assure fairness in the decision-making process.
As the promotion and/or tenure decision requires that the person's entire professional contributions be reviewed, the format calls for information on educational background, previous academic and professional experience, teaching and advising activities, scholarly contributions, and service activities. Some academic units may wish to add special categories.
The faculty member should prepare her/his dossier and should be allowed to submit whatever she/he considers relevant to promotion in addition to any information or material required by University and academic unit policies. It is incumbent on the candidate to make the case for promotion and tenure in the dossier. No material will be introduced into the dossier without a copy being provided to the candidate once the dossier has been submitted by the candidate to the Chairperson, nor may the candidate introduce any new substantive material.
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