• h.The Hearings are to be audio tape recorded. It is recommended that a second recorder be available in case of malfunction.
• i.If any panel member or participant needs a break, or if there is a need for a meal break, all materials pertaining to the proceedings will be locked in a secure area. It is recommended that no one discuss the hearing during the breaks.
• j.After the panel has completed its questioning, the participants are given the opportunity to rebut and/or submit questions to the panel.
• k.At the completion of the hearing, the panel must decide when to meet and review the information obtained at the hearing.
• The panel must meet one last time to render a decision based on information presented in the hearing.
• m.Copies of the written decision and recommendations of the Grievance Hearing Panel should be delivered by the University Counsel to the University President, the Provost/Vice President for Academic Affairs and the participants in the grievance within 24 hours following the meeting.
• n.As a courtesy, the panel should be informed by the Provost/Vice President for Academic Affairs of the final disposition.

2-71