The term of service for faculty members shall be two years with three faculty members receiving one year terms during the first year of the award only. At the first committee meeting, faculty members will draw lots to determine who will receive the one or two year terms.
In each College or School, the faculty member who receives the second highest number of votes will serve as an alternate and will replace the faculty member from that College or School should he/she resign from the committee during the year. The same procedure will be used for the library representative and at-large members. A faculty member may not serve for more than two consecutive terms.
There will be no term restrictions on the non-faculty members of the committee.
The administrator appointed by the Provost/Vice President for Academic Affairs will act as the convener for the first committee meeting. At the first meeting the committee shall elect its Chairperson.
At the beginning of each academic year, the Provost/Vice President for Academic Affairs, or a person appointed by him or her, shall solicit letters of nomination for the award.
Nominations for this award will be accepted any time during the first semester of a given academic year. The deadline for any particular year will be the end of the week of final examinations (first semester). No later than two weeks prior to the deadline, the office of Provost/Vice President for Academic Affairs shall send out a reminder of the deadline to all chairs and deans. This reminder should also appear in the Public Relations announcements for at least two weeks prior to the deadline for nominations. All nominees shall be notified in writing of their nomination at the beginning of the second semester and shall have two weeks in which to accept or decline the nomination. The deadline for submission of all documentation by the nominees to support their nomination is the second Friday in February. The Faculty Recognition Committee will reach a decision on a slate of not more than three finalists for the Distinguished Professor Award not later than the week following mid-term examinations in the Spring Semester. The finalists will be selected by a majority vote of the Committee members in attendance. Committee members who do not attend the Committee meeting in which faculty qualifications are discussed will not be permitted to vote. Virtual meetings or e-mail votes are not permitted. Each finalist will be required to submit an electronic version of his/her updated curriculum vitae, which will be posted to the University server where all faculty members can have access to the document. The recipient of the award shall be notified in writing of the decision by the President no later than a week after the Board reaches its decision.
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