• Under no circumstances are candidates to be interviewed prior to OHR receiving the approval to post/advertise from the President.
• Application Deadline: A general application deadline of thirty (30) days is placed on all position postings.
• Timing: Depending on applicant response and Departmental deadlines, the initiating Department determines if additional time or alternative advertisement space is necessary.

Position Vacancy Authorization Form Sections

Position Title: This should be the specific title of the position that you are requesting to hire for.

Source of Funds (check one): Provide the appropriate fund type that this position will be paid through.

Department Name and Location: Specific name of the department and the location of the department.

Originator: Who is initiating the Position Vacancy Authorization?

Email: Kentucky State University email address of the individual that is initiating the PVA.

Phone: Campus phone number of the individual initiating the PVA.

POSITION INFORMATION

Faculty (check one): This should only be completed if you are hiring for a faculty position. Please select the option that best fit this particular faculty position. Contract Term (check one):

• oFiscal Year: This would be the fiscal year that the position is being hired in.
• oAcademic Year: If you are hiring for a faculty positon enter the Academic year, which should be the same as the fiscal year information.

o Academic Year: If you are hiring for a faculty position enter the Academic year, which should be the same as the fiscal year information.

• oSemester: If you are only hiring a faculty position for one semester input that information.
• oOther: Specify if there are other dates outside of this range that you are hiring for. Employment Status (check one): Please select the option that best fit the position being filled.

FTE (Full-Time Employee):

• oCompensation (check one): If the incumbent will be an Exempt employee then provide the targeted annual salary, this salary must be within the minimum of the pay grade. Non-exempt (hourly) provide the targeted hourly wage; again this must be within the pay grade range for the position. All salaries must be approved by the OHR.

FLSA (Fair Labor Standards Act) Status: This section is to be completed by the OHR ONLY!

Vacancy Description and justification: Provide additional justification to support approval of the position. You will also need to make sure that you have provide a