As part of this organization’s software management process, the Office of Risk Management with the assistance of the IT department will conduct periodic, random reviews of all organization computers and networks to determine the software resident on such systems and whether the organization has the appropriate licenses for all such software. You may be held responsible for the existence of any software on your computer for which the organization lacks the appropriate licenses. System users in violation of this policy are subject to the full range of sanctions, including the loss, without notification, of computer or network access privileges, disciplinary action, dismissal from the University, and legal action. Some violations may constitute criminal offenses, as outlined in Kentucky statutes and other local, state, and federal laws. The University will carry out its responsibility to report such violations to the appropriate authorities.
IT shall, store in a secure, central location all original software licenses, disks, CD-ROMs, invoices, and documentation upon receipt of new software, including copies of completed registration cards, for KSU supported software standards. IT shall maintain a record keeping system for original software licenses, hardware, CD-ROMS and diskettes, user information, and invoices for software purchased.
The individual departments may purchase software to use on the University's systems providing:
The software does not adversely react with other University software installed on the system or violate any licensing requirements of the University software.