Required documents and access:

  • Banner

Frequency and timing:

  • Ad hoc

Steps:

  • Obtain information from the billing department including ALL the following:
  • Validate the revenue (or expense) accounts to credit; determine whether this is UBIT.
  • Record the receivable.
  • Run billing statements for each non-student customer.
  • Send notification to customers with statements and required supporting documentation.
  • Run AR aging report of customers monthly.
  • Contact all customers with past due accounts by phone, email, and mail to determine if there are any issues preventing payment that need to be resolved.
  • Escalate any accounts past due >90 days to the CFO.
  • Complete and accurate customer contact information,
  • Description of the goods or services sold,
  • Appropriate supporting documentation.
  • Facility rentals
  • Farm product proceeds
  • Sales of fixed assets
  • Commissions or royalties
  • Etc.

○ TFADETL Account Detail

  • ID: if it is a person or company that is not in Banner yet, create the ID
  • ■ Detail Code: if this is a new kind of charge, create a detail code
  • Address Type: PR Permanent, or whichever address type for the ID
  • Units: as specified by the charge
  • Rate: as specified by the charge
  • Source: T Charge/Payment Transaction
  • Effective: today
  • Transaction: today
  • ■ Save
  • TFRBILL Finance Invoices or Statements
  • Printer: database
  • ID Number:
  • Leave the rest of the parameter at default values
  • Next block and save
  • Related > Review Output
  • Select the file name, Tools > Options: Show Document (Save and Print File)