Kentucky State University Business Policies and Procedures Manual
Bursar
Required documents and access:
Banner
Frequency and timing:
As needed for new detail codes, reviewed and updated at least annually
Steps:
Create new detail codes as needed with appropriate GL accounting.
Update GL accounting on existing Detail Codes as needed.
Inactive obsolete Detail Codes as necessary.
TSADETC Detail Code Control Page – Student
TFADETC Detail Code Control Page – Finance
Detail Code: 4-character alpha-numeric code
Detail Code Description: name descriptively, 30-character maximum
Type:
P-payment
C-charge
Category:
Priority: 000 – 999 indicates which applies first, higher values apply last
Tools > Create GL Interface creates the accounting for the debit/credit (A/B) sides of the code and which rule classes the code applies to, e.g., DR student accounts receivable, CR revenue
Student Billing for Tuition and Fees
All student billing is posted through the accounting receivable system with input from the registration, financial aid, and auxiliary service systems. Before term billing can begin, all areas that affect billing must complete their processes – Registrar must complete registration for all returning and incoming students, Residence Life must assign housing to all on-campus students, Auxiliary Services must assign all meal plans, Financial Aid must award scholarships and other financial aid to students, parking and other student fees must be assessed by the respective areas. This manual does not include these steps which fall outside of the business office.
Responsible position(s):
Bursar
Required documents and access:
Banner
Frequency and timing:
By Term, prior to August (Fall), January (Spring), May (Summer)
Daily after beginning of term