LH – Library Holding – book collections only; does not

AR – Works of Art

HE – Heavy Equipment

EQ - Equipment

TE – Technology Equipment

SF - Software

Acquisition Method:

PU – Purchased

DN – Donated

CN – Constructed

Acquisition Date:

Make/Model/Serial Number:

Barcode Number: enter number from physical tag placed on asset

In Service Date: date asset was put in service, if known, or invoice date

Last Inventory Date: date tagged

Condition Code: New, or other condition if asset purchased is preowned

Title To:

IN – Institution (purchased with unrestricted funds or unrestricted gift-in-kind)

FG – Federal Government (purchased with Federal grants)

SG – State Government (purchased with State grants)

FN – Foundation (purchased with restricted gift or restricted gift-in-kind)

Location: physical location of asset

Grant: if applicable (F8 for list)

Custodian ID: person responsible for care of asset (F8 for list)

Ensure depreciation posting indicator shows Post Deprec.

Capitalize CIP projects when project is completed (see Capital Planning section):

Obtain final project reconciliation summaries and expense documents related to the completed CIP project. All capital expenses should have O-tags.

Convert O-tags to Permanent Tags (P-tags) following steps above.

Naming conventions for CIP project P-tags:

Building renovations: Building/Description – Year, e.g., Hume Hall/Roof – 2025, Bell Gymnasium/Locker Rooms - 2012

Land improvements: Location/Description - Year, e.g., Alumni Stadium/Turf – 2023, ASB/Landscaping – 2022

Connect building renovations to the original building asset – the renovation cannot exist without the building if the building is demolished/disposed.

Capitalize non-procurement assets, such as gifts in kind.

Obtain valuation documentation including third-party appraisals when required.