• oJournal vouchers cleanup
• FFADTGP Fixed Asset Dtag Processing Page
• oDelete O-tags on non-capital items and reclassify expenses to non-capital expense accounts.
• FFAFDEL Fixed Asset Master Delete Page
• Filter for O-tags to be deleted.
• Check to Mark for Delete, Save.
• FGAJVCD Journal Voucher Entry
• Credit capital expense account and debit non-capital expense account.
• Communicate back to all responsible parties, requesters and approvers, to:
• Define the requirements of a capital expense.
• Explain why the expense was not capital, and
• Provide the appropriate account that should have been charged.
• oCapitalize O-tags.
• FFPOEXT Fixed Asset Orig. Tag Extract in update mode
• oRun a report of capitalized O-tags ready for physical tagging.
• Physically tag assets by affixing the asset with a numbered and barcoded identification sticker.
• oCapture asset details including a description, asset type, make/model/serial numbers, physical tag number and barcode number, date placed in service, condition, location, custodian.
• oSend all details for vehicles acquisition to CFO's office to be added to insurance.
• Convert O-tags to Permanent Tags (P-tags).
• oCalculate the total acquisition cost from the invoice(s) for the asset.
• oAssign the useful life and depreciation method (based on asset type).
• oAdd details collected in the tagging process to the asset.
• FFAMAST Fixed Asset Master Maintenance
• Asset Tag: O-tag number
• Action: Convert to permanent tag, GO
• Permanent Tag: enter number from physical tag placed on asset
• Asset Description: Update to clearly identify the asset. Utilize general descriptions with make or model descriptions for additional clarity, e.g., Zero-turn Mower - Kubota Z231, Passenger Van – 2023 Chevy Express, etc.
• Asset Type:
• oLA - Land
• oLI - Land Improvement
• oBU - Building
• oBI – Building Improvement
• oLE – Leasehold Improvement