Monitoring

• Financial managers are responsible for ensuring compliance with funding guidelines and for remaining within approved budgets.
• Budget Director:
• oReports monthly budget to actual performance with variance analysis to the President, CFO, and CPE.
• ■ FGRCGBA Comparative statements of revenue and expenses, budget to actual.
• oReports quarterly budget to actual performance with variance analysis to:
• VPs/Provost/Deans/Departments requesting explanations of variances as necessary.
• Finance Committee
• oUpdates the budget forecast for the remaining months of the fiscal year based on variance analysis and feedback from VPs/Provost/Deans.

Adjustments

• Financial managers may request budget transfers within the following parameters via DocuSign:
• VPs/Provost/Deans/Department Heads recommend budget transfers for approval.
• Budget Director maintains authority to approve transfers and implement the changes in the accounting system.
• oNo transfers are permitted between personnel and non-personnel expense lines.
• oBudget managers may transfer between non-personnel operating expenses lines within their organization; Deans and department heads can transfer non-personnel operating expenses within their programs.
• oTransfers are not permitted between different funding types, e.g. E&G and Auxiliary.
• oFGAJVCM budget transfers

Campus Master Plan

Responsible position(s):

• Capital Project Manager

Required documents and access:

• Campus Master Plan

Frequency and timing:

• Developed in a rolling six-year cycle, revised and updated every two years

Steps:

• Evaluate campus needs – consultants
• Scope projects and priorities
• Publish plan