Location Title: name descriptively to provide the user with sufficient indication of the usage

Create new index codes for frequently utilized FOAPAL combinations. As requested by users, index codes provide a shortcut to commonly used FOAP combinations to increase efficiency and accuracy of data entry.

Update reporting as necessary to incorporate new FOAPAL elements. Utilizing the structure of the chart of account minimizes the changes needed to incorporate new FOAPAL elements into the existing reporting structure.

Train users including department administrative assistants, financial managers, budget office staff, purchasing staff, accounting staff – in the appropriate use of new FOAPAL elements.

Effective Date: today

Termination Date: <blank>

Next Change Date: <blank>

Predecessor Location: choose the general location for sublocations

Square Footage: obtain this information from facilities management

Address Lines 1,2,3: add 911 emergency addresses for buildings

Identify high transaction volume users that may benefit from index codes.

FTMACCI Account Index Code Maintenance

Chart of Accounts: 1

Active Status: checked (default)

Account Index: create a unique alpha-numeric code up to 6-characters per the user's request

Account Index Title: name descriptively to provide the user with sufficient indication of the usage

Effective Date: today

Termination Date: <blank>

Next Change Date: <blank>

Accounting Distribution: as many elements as needed can be assigned to the index.

Fund

Organization

Account

Program

Activity

Location

Check to Override: check to allow the user to override the default distribution provided by the Account Index.

Notify affected employees with new FOAPAL elements created, e.g., templated email with guidance on correct usage and any resulting changes to budgets and reporting.