Kentucky State University
Business Policies and Procedures Manual
The Equity in Athletics Disclosure Act (EADA) requires all co-educational post-secondary institutions that receive Title IV funding (i.e., those that participate in federal student aid programs) and that have an intercollegiate athletics program to submit athletics data annually.
NCAA constitution, Article 2(D)(1)(c) states that all members of the NCAA must submit annually its financial data as determined by the division detailing operating revenues, expenses and capital relating to the intercollegiate athletics program. The financial data is subject to the Agreement. Upon Procedures performed by a qualified independent accountant annually for DI members and at least once every three years for DII members.
Controller
Athletics Director
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Office of Postsecondary Education (OPE) Equity in Athletics Data Analysis (EADA)
National Collegiate Athletics Association (NCAA) Financial Reporting System (FRS)
NCAA FRS Supplemental Tool
Annually
EADA – October 15th to the Office of Postsecondary Education
NCAA – January 15^{th} to NCAA
Steps:
These reports are typically filed after the completion of the annual financial audit.
Download the current NCAA FRS Supplemental Tool from the NCAA website. This tool helps categorize the revenues and expenses required for NCAA reporting and summarizes it in the format required for EADA reporting.
Obtain information for items not included in the general ledger audited financial statements including, but not limited to:
From HR/Payroll - Coaching salaries and benefits separated by head coach and assistant coaches
From Athletics –
In-kind contributions for dealer-provided automobiles, equipment, services, nutritional products, etc.
Compensation provided by third parties – items contractually guaranteed but not paid by the institution (not included in the employee's W-2)
Sports offered and participant counts, including second and third sports
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