Kentucky State University Business Policies and Procedures Manual
Debt Reconciliations
Bonds
Leases
Responsible position(s):
Accountants
Required documents and access:
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Frequency and timing:
Monthly, by the 15th of the month, after soft close
Census Day Revenue Reconciliations
Charges become final after the drop/add date at the beginning of each semester. The Registrar's Office takes a census of term enrollments and Residence Life determinations the occupancy of the residence halls and enrollment in board plans.
Responsible position(s):
Accountants
Required documents and access:
Enrollment statistics report from Registrar
Occupancy report from Residence Life
Meal plan reports from the meal plan system
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Frequency and timing:
Each term after drop/add date, immediately after tuition and fees are deemed final by the Registrar and before any subsequent changes to registration, housing or meal plans are entered
Steps:
Obtain enrollment statistics report from Registrar
Obtain occupancy report from Residence Life
Obtain meal plan utilization from Card Services
Recalculate expected room, board and tuition revenues from census reports.
Run reports on tuition, room, and board revenues posted to the general ledger.
Compare recalculated revenues with recorded revenues, identify and correct differences
Document and save reconciliation.