Argos > Accounting > Controller > Trial Balance for all data-enterable accounts by year and period
Select current FY and period ending
Run report and paste results into workpaper Prelim TB tab
Ensure control accounts balance to revenue and expenses.
Filter the report by balance sheet account groupings to review details.
Make notes on accounts to research, note explanations, and direct corrections to be made. Items to look for include:
11 - Cash accounts in funds other than 990000 Bank Fund
11 – Cash accounts, other than disbursement sweep accounts, with credit balances.
13 – Investment accounts with credit balances
14 – Accounts receivable accounts, other than allowance accounts with credit balances
15 – Prepaid accounts with credit balances
16 – Fixed assets accounts, other than accumulated depreciation, with credit balances
21 – Payable accounts with debit balances
22 – Deferred Income accounts with debit balances or credit balances that should be recognized as revenue
23 – Deposit accounts with debit balances
24 – Other liabilities with debit balances
29 – Clearing accounts that do not clear to:
Exclude 31 – Control accounts to verify trial balance nets to zero
6X – Personnel expense accounts with credit balances
7X – Operating expense accounts with credit balances
72X – Capital expense accounts with non-capital threshold expenses
Run report of all incomplete documents to be cleared before month-end close:
FGRIDOC Incomplete Document Listing
Printer: database
Include all document types: Yes
Save
Related > Review Out > select.lis file
Tools > Show Document (Save and Print File) > View in Browser – Yes
Save report output to workpapers.
Assign a staff person to each document type to investigate further.
DO NOT DELETE feed documents; review to find and correct the error to submit to complete the document.
Correct and submit documents with errors.
Delete documents that are no longer needed.
Follow up with relevant staff to complete, particularly items that are outstanding for more than one month to direct cleanup.