General accounting

Journal entries, reconciliations, month- and year-end closing

Procedures

Journal Voucher Approval Queue Maintenance

For good internal controls, all transactions should be reviewed and approved by a responsible person other than the initiator. Approval queues should be set to require explicit approval from a supervisor or manager.

Responsible position(s):

  • CFO/Controller

Required documents and access:

  • Banner

Frequency and timing:

  • Ad hoc, as staff are added, terminated, or change roles
  • Annually, review for accuracy

Steps:

  • Create approval queues for journal vouchers with explicit approvals.
  • Assign approval queues to ensure that each entry is reviewed and approved by a supervisor.
  • OTMAPPQ Approval Queue Maintenance
  • Queue ID: assign a 4-character code
  • Queue Description:
  • Next Queue:
  • Queue Limit:
  • Insert or Delete approvers with levels and approval limits
  • FOMAQRC Approval Queue Routing Codes
  • Queue ID:
  • Document Type:
  • Rule Group:
  • ■ Chart of Accounts: 1
  • Fund:
  • Fund Type:
  • Organization:
  • Account:
  • Account Type:
  • Program:

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