Kentucky State University Business Policies and Procedures Manual
Hiring
Onboarding in the payroll processing system to ensure that all required employee information is collected for payroll processing in accordance with guidelines established by federal, state, and local taxing authorities.
Assigning eligible benefits
Allocating salaries
Responsible position(s):
Payroll Manager
Required documents and access:
ADP
Banner
Frequency and timing:
As notified of changes
Steps:
Obtain notification of changes in payroll allocations for grants or other split assignments
Update payroll allocation in payroll processing system appropriately for grants, split positions/assignments, etc. including applicable fringe benefits
Processing payroll
Responsible position(s):
Payroll Manager
Required documents and access:
ADP
Banner
Frequency and timing:
Biweekly
Steps:
Employees enter time
Supervisors approve employees' hours
Payroll
Calculates pay for approved hours at approved pay rates
Obtains approvals for payroll to be processed
Transmits final approved payroll to processor
Sends report of cash disbursements to AP