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Monthly review
This procedure is dependent upon timely marking of the reconciliation indicator field in Banner as Final Reconciled through the monthly check reconciliation process in Banner.
Identify uncashed checks greater than 90 days outstanding.
Contact vendors in writing by email, if available, and/or postal mail to determine whether they:
Log correspondence by vendor to follow up after 30 days.
Act on vendor replies.
FTICHKS Check Number Validation
Open Advanced Filter
Check Number: Starts with -0
Bank Code: Equals - 56
Cancel Indicator: Not Equal or IS NULL – Y
Check Date: Less than or equal -90 days ago
Go
NOTE: Requested Argos report from IT to include FTICHKS data and addresses.
The monthly bank ARP report which includes uncleared Positive Pay items should match the outstanding checks at month-end.
Have the check and intend to cash it, or
Do not have the check and need it reissued:
By replacement check
By ACH (provide banking information)
FOATEXT General Text Entry
Type: FVD Vendor Table
Code: Vendor Number (... to look up vendor)
Text: enter freeform text up to 50-character field limit;
Start with correspondence date MM/DD/YYYY
Use Insert to add additional lines if needed.
If the reply indicates they have the check and will cash it, update the log on FOATEXT and follow up again after 30 days to verify that it was cashed.
If the reply requests to reissue by check, follow steps Voiding Checks and Stop Payments section.
If the reply requests to reissue by ACH: